Private sale paperwork

A digital contract builder that keeps the buyer in control.

Build a clean private-sale contract and handover record before payment, keys or vague promises become your problem.

You’re in control.

It’s easier to live with walking away than dealing with problems. Slow the deal down, write the terms down, then decide.

Free PDF downloadFinance payout notesOptional email copy

Digital contract builder

Preview your private-sale paperwork.

Free PDF preview and download. No email required. A draft records what you enter; it does not verify the car, seller or agreement.

Confirm the transaction is a QLD private sale. This template is not for dealer contracts.

Optional: save a draft on this device

Nothing is saved automatically. Saving stores names, contact details and deal information in this browser for up to 7 days. Anyone using this browser may restore it. Avoid shared devices; clear your draft when finished.

0/5 essential deal details entered

Before you pay (optional)

Record what you have checked and what still needs an answer. These are your notes, not checks completed by Buying Buddy. They appear on a separate page in your draft PDF. Leave anything you have not checked as “Not checked yet”.

Sight ID and records yourself. Do not enter licence numbers, upload ID or record full bank details here. Check the recipient in your own banking app before paying.

Do the official rego details match the physical car?

Use the official QLD rego service to compare registration status and vehicle details with the physical car. Then check the current registration papers and seller details together.

Open official QLD rego check

Have you compared the current rego papers with the car?

Ask to sight the current registration certificate or notice. Compare its plate and VIN with the physical car, and its registered operator name with the seller's identity. If someone else is selling, confirm their authority in the next step.

Read TMR's vehicle and seller checks

What have you checked about the seller's authority?

Sight the seller's identity and current registration papers together. Ask whether they are selling their own car, representing someone else or handling an estate. Confirm who can sign and receive payment, without uploading identity documents here.

Read official private-sale checks

Does a current search for the physical VIN record an interest?

Obtain a current official PPSR search for the physical VIN close to purchase and read the security-interest section. Pause payment if the result or any recorded interest is unclear.

Open official PPSR search guidance

Have you checked the available history and identifiers?

Read the available NEVDIS information and compare its identifiers with the physical car. Information may be unavailable or out of date. Clarify gaps and arrange an independent mechanical inspection.

Read official search guidance

Do the bank recipient details match the person or business you agreed to pay?

In your own bank app, compare the account or PayID name with the agreed recipient. Use the bank's payee check where available. Confirm who is receiving the money before paying; keep bank details in your banking app.

Read how bank payee checks work
You’re in control. Review the draft and fill every remaining blank before signing. This template is practical paperwork, not legal advice. A PPSR check is still needed before payment.

Preview/download sends the selected details to Buying Buddy’s server to generate the PDF. This tool does not save the document to an account or add you to a marketing list. Optional email uses our email provider. Privacy policy.

Run PPSR before signing — $6.95
1

Fill the deal details

Buyer, seller, vehicle, price, payout conditions and handover notes go into one digital contract builder.

2

Preview and download your PDF

Buying Buddy prepares a single private-sale contract and handover record you can review before anyone signs.

3

Control the sale

Use the PDF with your inspection notes and PPSR so pressure does not replace process.

One professional sale record, prepared before handover.

The contract keeps the legal-style substance practical and plain: who is selling, who is buying, what vehicle, what money, what conditions and what happens at handover.

Buying Buddy appears subtly as the tool that prepared the document. It does not make Buying Buddy a party to the sale or a substitute for legal advice.

Private sale contract

Payment receipt record

Condition and handover notes

Transfer and PPSR reminder checklist

Before money moves

Run the PPSR check before you sign.

The contract records the terms. A PPSR search can show registered security interests and available stolen or written-off information. It does not check mechanical condition or guarantee a safe purchase.

Run PPSR check — $6.95

Use it with the checklist

Inspect the car first, then carry defects or promises into the contract before handover.

Open inspection checklist

Record PPSR status carefully

The document records whether a PPSR check has been completed. It does not replace the PPSR itself.

Review PPSR option

Keep the seller honest

If details change when it is time to write them down, that is a signal. Pause before payment.

Run a listing check